Administrator Problems That University Management Software Can Solve

Running a university takes a lot of work. Routine tasks can make you feel overwhelmed. Luckily, technology has an answer that might help ease some of the routine stress. The best university management software can help organize and speed up your work, giving you more time to focus on what matters: ensuring that your students and staff do well.

Some of the major issues with administrative tasks are:

1. Administrative duties take a lot of time. 
2. The work is monotonous and repetitious.
3. Errors made by humans are inevitable.
4. The administrative work is always rising.
5. The staff isn’t as efficient as it could be.
6. Tracking student skills

A management software can solve the most common problems in administration. How? Let’s have a look.

• Manage Efficiently Online Admission

The University management system provides efficient online admission workflow like a CRM software where the administrator can easily keep track of the various stages like how many students enrolled for various courses, how many took test, how many got shortlisted for interview, paid fees, on hold, rejected students, etc giving a comprehensive report and also enable posting of the online admission link in various social media and website to attract and increase student intake and revenue boost year after year. 

• Manage Data 

University management software allows data to be better organized and accessed when needed. Furthermore, it guards against internal and external data leaks, modifications, and damage. Each one will have a username and password for access and authenticated by OTP. This way, staff members, including students, parents, and alumni, can be well-managed. You can have all the data stored centrally and protected against accidental deletion, corruption, or other forms of data loss. 

• Managing Finance

By offering an efficient and enhanced financial management system, university management software replaces the need for spreadsheets and physical ledger books, making it the perfect choice for handling funds. The best software for universities ensures that these systems run things more smoothly by automating online billing, payment processing, receipt generation, automated reminders for fee defaulters for effective fee collection and integrating with accounting tools like Tally, Oracle, SAP, etc.

• Effectively Manage Resources/ 360 degree staff profile

You can better allocate resources with the help of university management software. It has the potential to streamline the process of maintaining workload and assigning professors to different tasks as needed in every department. Also helps to track how many Staff are Doctorates, Post Graduates, with relevant years of teaching experience, 360 degree profile of each faculty, including details of their qualifications, mentorship done, books published, awards/rewards/scholarships won, mentoring details, etc. 

Saving money over time through wise resource allocation is good for your institution’s bottom line and guarantees that funds go where they are most needed.

• Informing Parents Of News And Updates

The software allows you to inform parents and guardians of all planned and unexpected happenings through instant push notifications through mobile app.

• Asset Tracking Seamlessly

These university management solutions manage assets efficiently helping the management to track repairs & service due dates, manage vendors/suppliers, maintain records of spares, etc including the location and assigned to respective staff or departments. 

• Generates ID cards, TC, Bonafide, Test Results Automatically /360 degree student profile

Effective day to day student queries is essential. With the help of these management resources, administrators can immediately generate whatever student needs like Bonafide certificates, ID cards, Fee Receipts, TC, consolidated grade sheets etc in real-time and satisfy instantly the various student demands in the most efficient and satisfactory manner. The system also throws 360 degree view of student profile with respect to all activities, like reports on attendance, fee, faculty feedback, grievance redressal issues, disciplinary records, health issues, meritorious activities, awards/rewards in sports/games, arts/culture, etc. 

CLOBAS – The Ultimate University App

CLOBAS provides university software streamlines daily tasks for administration, educators, and students. It provides an intuitive and user-friendly dashboard that allows easy login to every member. This software can help everyone from administrators to parents to instructors to students and even trustees keep up with their daily work and communicate efficiently. Implementing CLOBAS allows universities to prioritize improving education quality and achieve their goals quickly.

CLOBAS Features

CLOBAS is a smart, one-touch app that gives you access whenever and wherever you need it. The key features of the best university management software are:

• Eco-Friendly, Paperless Process: You can manage your duties eco-friendly and paperless using Clobas, a terrific alternative to the traditional approach to dealing with administrative work. You can generate reports and receipts and access your data from anywhere with just a single click. You can save these reports in Excel, Word, or PDF, among other forms. This will conserve resources for the future. 
• Communicating Effortlessly: The platform allows everyone to communicate easily and without problems. Have a question? Ask questions on the forum at any moment without restrictions. 
• Organizing Exams And Timetables: A few taps are all it takes for teachers and administration to save time when creating and managing schedules and exams.
• Keeping Track Of Finances: It’s easy for administrators and users to communicate and manage financial records. 
• User-Friendly Design: The intuitive layout of this university ERP software makes it easy to use. It also makes it easy for users to organize and perform various tasks.
• Protecting Data: With this software, you can rest assured that your data is safe. It safeguards the information of faculty and students from unwanted parties. Data is encrypted with security layers.
• Integrated System: Using the cloud, the system can handshake with any third party tools like biometric devices /RFID cards, GPS bus tracking, payment gateway integration, accounting software integrations, inbuilt with SMS & Email integrations and offer a one stop solution. The centralized database also offers benefits like reliability, backup, high speed, and mobility.
• Automated Messaging And Email: University ERP software informs parents of the student’s academic progress, attendance, significant events, tests, assignments, lecture notes, faculty feedbacks  and grades through email and SMS. 

Conclusion

The best university management software helps to streamline operations so that everything runs smoothly from the beginning until the end of the course. The primary function of this system is to simplify paperwork and reduce needless repetition. Universities can get their administrative tasks done without being slowed down by them. Not only that, but these applications provide security, top-notch performance, and flexibility on every level. 

Clobas provides university administration software that is packed with useful features. Use this innovative system to its full potential; it will simplify your administration tasks in the years to come. Don’t wait – contact us now!