Running an educational institution is no piece of the cake. The authorities deal with low funding while having high stakes. Therefore, asset management is a crucial aspect of ensuring the efficient functioning of the campus. Equipping educational institutions with the best university management software is ideal for appropriate asset management.
In this guide, we will discuss the features that a university management software must have to aid in asset management. Stick with us till the end.
Brief Explanation of IT Asset Management
Through the years, we’ve noticed that schools, colleges, and universities have become more and more expensive. Hence, now they’re under immense pressure to keep their assets in their best form. Without effective asset management, it’s impossible to cut costs and ensure that students can access the resources required to succeed.
Through the best university management software, the campus can minimize expenses and use the money in other essential areas for investment. The higher the college costs become, the more will be needed for effective asset management.
Features To Look For
Following are some of the particular features you should look for to manage assets in an educational institution best.
- Remote controlling and mobile access
The operating systems of tablets and smartphones differ from that of computer systems or laptops. Hence, they demand a certain kind of monitoring tool. CLOBAS’s university management software is compatible with mobile devices and works as smoothly as it works on a laptop. Both online and offline access is available for flexibility.
- Contract management
The management department has to be abreast of all contracts & agreements to maintain and procure the assets. The best university management software will record the payments made to vendors, names & contact numbers of people responsible for conducting periodic services, repairs and maintenance, the expiry date of the assets, and other important details about the asset.
- Alerts
Student information, teacher’s records, and stakeholder information are all sensitive and should be stored in a safe space. It majorly contributes to keeping assets safe. A university management software will drop alerts and notifications if any threat arises to cybersecurity. CLOBAS’s university app doesn’t leave any security gap for intruders to take advantage of.
- Financial Management
Educational establishments can effectively handle costs related to the assets with the assistance of CLOBAS’s best university management software. When the tool is integrated with the institution’s system, it portrays a comprehensive layout of money that went into assets. This data can further be leveraged to make future financial and budget plans.
- Seamless & Intuitive UX
We’re still in the phase where people gradually shift to the digital world. Not everyone is technologically sound, so the university management software must have a seamless and intuitive UX.
The software should be easy to navigate, comprehensible, and fast enough that it can be accessed by the authorities. It’ll facilitate the asset management efforts of the school management.
- Customer Support
It’s the most crucial feature to look for while you go on a hunt for the best university management software for asset management. 24-hour customer assistance is essential to ensure that you’ve someone to go to when you face any trouble, such as platform glitches.
An amazing customer support team backs CLOBAS’s university management software to brief you about the best practices to opt for appropriate implementation.
- Asset monitoring
Last but not least, the most basic feature to look for is the option of asset monitoring. Through this, you can access and monitor the equipment provided to teachers & students. Gain information about its health status, location, updates, software usage, and more.
University management systems can effectively measure the campus’s assets and report back about the items to the user. Isn’t it an amazing option? We thought so!
Also read: 7 Highly Effective Learning Management Modules For Universities
Key Takeaways!
Educational institutions must have the best university management software to use the assets to their fullest potential. It is against this background that we’re stressing the importance of having a university management software for asset management. By getting your hands on one such, you can:
- Reduce expenditure on assets.
- Monitor assets and make them available.
- Plan the budget in a better way.
- Safeguard the institution from cyber threats.
- Manage the licenses efficiently.
In other words, while choosing, make sure the platform enables you to manage contracts through their lifecycles, optimize license utilization, maintain an inventory of hardware and software assets, and support data-driven asset management decisions.
Call to Action
So far, CLOBAS has the best university management software to offer the aid educational establishments in automating their day-to-day work. Comprising of60 + modules, the software strives to enable institutions to ensure effective management while contributing to the Go Green Initiative. So, make no delay, choose this amazing app where technology ensures better management while reducing the environmental burden. For further queries, reach out to us via mail at sales.in@clobas.com or call us at +91 97910415333.
