What is Clobas

CLOBAS – A futuristic software solution for 21st century educational institutions

CLOBAS is a school management software solution that has revolutionized educational institutions. It can be used for managing all types of educational institutes. It is a cloud-based, integrated management software tool with a wide range of functionalities. It comes with features and functionalities like administration, student management system, learning management, financial management, productivity and more.

It is a highly interactive management platform that has been designed to bring together student, school management, teacher and parents together. It is designed to make management efficient and easy. It is an innovative software solution for 21st century educational establishments.

CLOBAS is a highly efficient and cost-effective tool that offers an easy way to manage everything. It comes with more 60 modules that can be customized to meet specific needs. From admission to collecting fees to organizing online classes, CLOBAS can help you with all aspect of school management.

Additionally, CLOBAS can also be integrated with 3rd party tools like Biometric, RFID, Online Payment Gateway, Accounts Software and more.

CLOBAS is for all types of educational institutes, such as Pre-Schools, Schools, Colleges, Universities and e-Governance Solution for Governments. Check out the features to see how it can transform your institution management system.

Why Clobas

Total Integrated Solution (60+ Modules under one roof)
Built with 10 years of R&D and intense Market Research
Zero upfront investment on H/W and S/W
State of the Art Cloud solution with Mobile App
Dedicated Tech Support with various channels
Implementation takes only 2 to 3 weeks upon data collection

Benefits of Clobas

CLOBAS helps & supports the unique needs of any educational institution in administering and streamlining their day-to-day functions in an effective manner and is highly user friendly, customizable and configurable with several handy reports.

Instant communication among its stakeholders (via web, e-mail and SMS).
Improves productivity, as it is accessible from anywhere anytime simultaneously by all users.
Quick decision making is now possible with full set of data availability 24/7.
Significant cost savings as it leads to paperless campus (Go Green Initiative).
Knowledge Enrichment as learning platform is made available virtually and free of cost.!!
Enhances Professional image & reputation of the institution within the community.
50% reduction in the manual works by teachers and admin staff due to automation of all processes.
Effective FEE Collection as system automatically send SMS & Email besides through push notification through App to all defaulters
Facilitates Institutes to take well informed decision quickly as Dashboard Drilldown Reports made available for top management.

Clobas Standard Package Modules

CLOBAS standard package consists of 32 must-have modules that will help institutions to automate their functions and have an overall control mechanism to track and monitor the day-to-day activities of an institution. This includes mobile app for all stakeholders like management, teacher and parents and available on both Android and IOS.

Portal Standard Package Modules / Features

Student’s particulars (collected during admission) can be entered or uploaded here. Profile of each student such as personal info, demographic info, results, attendance, and fee details can be put in one single window for top management to view, track and maintain the record virtually. This is applicable to all current active students. Records belonging to those who left school will be burnt in a CD annually and will be passed onto the school for their future reference. Data will be in PDF format.

This module enables institution to set-up various fee structures and associated due dates. Fee collection and Receipt printing, Daily, weekly, monthly and yearly collection reports are incorporated here.

This module can be used to maintain bus details, bus stops, Student occupancy in each route, driver details, service date for buses and many more. Sending SMS facility is integrated with this module.

Using this module, Parent/Staff would be able to provide feedback/suggestions to the institutions on various categories such as General, Transport, Hostel etc. These feedback will be monitored and responded by the respective personal from the institution and Parent/Staff can revert back. Reports are available to view the progress of the reported feedback.

This is a generic profile report generator. Using this facility, user can choose any profile data of parent, student and staff with desired selection criteria dynamically to generate report online. Export to excel options are available.

Certificate (Bonafide & Transfer Certificate) can be designed for each institution as per their template and will be made available for printing by an authorized user. Necessary audit trail is available to check number of Bonafide certificate issued for each student. Transfer certificate can be generated once the student clears all department dues.

This module allows user to set-up all available courses, departments, classes, sections etc., So these data can be mapped with staff and students’ information. Corresponding reports by different classification can be generated.

Through this module, Class, Period, Subject, Tutor can be mapped. So, Tutors and Parents should be able to check their up-to date time table with class details such as Subject, Date, Time, Lecture Hall or Lab etc.

This module allows user to configure necessary parameters for all examinations with aggregate formula, grades, CGPA, marks etc.

Institute designated admin or staff can upload internal as well as board exam results in a bulk way as soon they are ready to publish. Parents and Students can view the results and take a print out for their reference.

This module will have required reports for Results, Attendance, Asset, Fee, Transport etc.

Through this module, Institute can maintain staff records and retrieve them as and when it is required. Details could be their personal details, educational details, experience details, journals, publications etc.

This module enables the institution to send circulars and flash news to all users or selected group via portal, e-mail and SMS. It is equipped with SMS scheduling functionality. Push notifications will also be sent through mobile app.

All kind of communications like circulars reminders, results and attendance details can be sent to target users via e-mail and SMS.

Institute can create any group such as Basket Ball Team, Tennis Team, Red Cross etc., so that, they can keep them updated with events for any group.

Institute can upload photos of various events held in the school and enable different target groups to view them online.

Under this module, any YouTube uploaded videos by school such as Sports Day function or Annual Day function etc. can be embedded, so that, intended users can watch video without going to YouTube site.

Using this module, Staff can enter any remarks or comments for individual students. E.g. One student in primary 3 is playing chess excellently and many more incidents. This can be viewed by the authorized users from the top management.

All upcoming events and schedules can be listed out here, even as a calendar of events for every month.

This function automatically sends out birthday greetings by e-mail to all registered users and displays the birthday greeting animations on the web when they login to the portal on their birthday.

Institute can list out any constructive website’s names here for knowledge enrichment of their Students, Staff and Parents. E.g. NASA Kids Project

Notes prepared by teacher/lecture can be posted for each class and it will be available for teacher, parents/students to download.

Home work can be posted for each class and it will be made available for parents, students to download.

This module will have past five years’ question papers from respective board exams. So, tutors and students can refer these questions from anywhere, anytime.

Will be updated soon...

Using this module, Institute can register and track the various skills of students in category Arts & Culture, Sports & Games

Using this module, recorded video lessons by teachers, or reference video links can be posted here with discussion forum. The validity of the video can be set. With regards to particular video lesson, Discussion among the students and respective subject teachers can be captured here. YouTube unlisted channel can be used for the above purpose, if at all, school management needs private video server storage, please contact Clobas for a quote with anticipated cloud storage size.

Will be updated soon...

This module lets user to register the complaints with different categories and tracking of those complaints and status. Management can assign the complaints to respective staff for the timely closure of grievances and also generate report date wise and category wise.

Facilities or resources that can be shared across the institute will be listed here. These facilities can be booked by faculties or students, so as to optimize the usage of such resources. For example, badminton court, conference hall etc.

Add-on Modules / Features (Extra Cost)

Using this module, Parent can pay school fees from their Mobile app or Web portal online and other associated status information will be made available for future reference. Parent can choose either internet banking or debit card option to carry out payment transactions and generate receipts.

Staff can submit their claims with their expense details and get it verified and approved online by appropriate authorities. Finally, it goes to Account department for reimbursement.

Institute can track and generate report for all their assets details such as Product name, vendor name, contact details, brand name, warranty details, data of purchase, location of asset, custodian of asset etc. Service/Repair details for each asset will be tracked here. Scanned copy of warranty or AMC can be uploaded here. Bar coding facility can be generated.

Identity card can be designed for each institution as per their template and will be made available for printing by an authorized user.

Online Library is the replica of actual library database, Authorized user can lend and collect back borrowed books. There is an online catalogue search facility to find out book availability by title, subject, author, publisher etc. Report will be made available to view the book stocks and borrowers list, return dues etc. Barcoding to be introduced in the books.

This module is used to track a planned action. It contains the details about the Action, In-charge, Deadline, Status of the Action. If the action is not closed within a stipulated time line automated reminder will be provided.

This module captures the lesson plan Weekly/Day wise for each class and tracks the progress of lesson/syllabus completion status and provides appropriate report. Two-way confirmation process to be introduced i.e. Teachers to confirm completion status which is to be approved by the HOD.

This module can be used to capture and track students discipline related matters such as late coming, making noise in the class, bullying others etc. Necessary reports available to view student wise and class wise discipline records.

With this module, staff can apply leave online and get it approved by the next level approver. Staff can check their leave entitlement in each category as well as their own leave history. Admin can get the report of staff who are on leave for a particular period and leave related reports.

Q & A section allows students to post questions to certain groups or to a particular tutor. The past questions and answers can be shared with all students, if the owner of the question permits.

Institute can conduct test online by uploading their own set of questions and provide the result instantly. This test can be applicable for regular subject or placement test.

A web-link which contains CBSE/UGC circulars can be listed under cool links section. There will be a separate entry screen to capture the compliance status that can be updated by the authorized staff from time to time. Off line circulars from various regulatory bodies can also be entered here

Using this module, transport manager or admin can track the vehicles details such as route, FC date, driver info, pick up & drop points, details of students who are availing transport facility etc. Necessary reports with regard to transport facilities can be generated.

To view all the campus information and monitoring with dashboard of multiple campuses, as an e-governance tool to track, monitor and control all campuses from anywhere, anytime.

This module helps the Institute to collect opinion survey from students and generate the report accordingly. It can be used for any decision-making process and to evaluate the performance of each staff.

This module will capture all inventories with unit price, reorder level, vendor details, and consumption detail with staff or student name. Management can assign the level wise approval for each department. Users can request an item online in the Mobile app and it goes to the respective department head for approval. Periodical report for stock and utilization will be made available

End to end admission process will be taken care of by this module. It includes online registration, selection process, login ID generation, Admission Confirmation etc.

Mobile Standard Package Modules / Features

Using this module, institute can have digital notice board in addition to manual one. This will be made available online and accessible from anywhere, anytime.

Using this module, Tutors/admin can post daily attendance. Hence, Parents can view the attendance online. If a student does not maintain his/her required attendance, Parents will get email/SMS notification, which is configurable. Push notification can be sent to parents of absent students, if required.

Home work can be posted for each class and it will be made available for parents, students to download.

Institute can upload photos of various events held in the school and enable different target groups to view them online.

All upcoming events and schedules can be listed out here, even as a calendar of events for every month.

Institute can list out any constructive website’s names here for knowledge enrichment of their Students, Staff and Parents. E.g. NASA Kids Project

This module will have past five years’ question papers from respective board exams. So, tutors and students can refer these questions from anywhere, anytime.

Q & A section allows students to post questions to certain groups or to a particular tutor. The past questions and answers can be shared with all students, if the owner of the question permits.

Integration with 3rd Party Tools

Portal Standard Package Modules / Features

Innovative Dashboard is the star module of Clobas Portal. This enables the management to have access and view of dashboard with one dozen key parameters of school operations such as Students Statistics, Feedback Status, Academic Standings, Fee Collection and so on. This will be useful to take informed decision on the go.

This module can be used to maintain bus details, bus stops, Student occupancy in each route, driver details, service date for buses and many more. Sending SMS facility is integrated with this module.

This module enables Institute to track the attendance of the staff by retrieving from the biometric devices. Daily, weekly, monthly and yearly attendance report of the staff are incorporated here.

This module allows user to configure necessary parameters for all examinations with aggregate formula, grades, CGPA, marks etc.

This module will have required reports for Results, Attendance, Asset, Fee, Transport etc.

All kind of communications like circulars reminders, results and attendance details can be sent to target users via e-mail and SMS.

Institute can create any group such as Basket Ball Team, Tennis Team, Red Cross etc., so that, they can keep them updated with events for any group.

Institute can upload photos of various events held in the school and enable different target groups to view them online.

All upcoming events and schedules can be listed out here, even as a calendar of events for every month.

Institute admin can print all students address label for attaching at the manual letters, if required.

This function automatically sends out birthday greetings by e-mail to all registered users and displays the birthday greeting animations on the web when they login to the portal on their birthday.

Institute can list out any constructive website’s names here for knowledge enrichment of their Students, Staff and Parents. E.g. NASA Kids Project

Notes prepared by teacher/lecture can be posted for each class and it will be available for teacher, parents/students to download.

Home work can be posted for each class and it will be made available for parents, students to download.

This module will have past five years’ question papers from respective board exams. So, tutors and students can refer these questions from anywhere, anytime.

Will be updated soon...

Add-on Modules / Features (Extra Cost)

End to end admission process will be taken care by this module. It includes online registration, selection process, login ID generation, Admission Confirmation etc.

This module will be used for managing the activities involved in Hostel such as categorizing facility such as single, double, with A/C or without A/C etc., room allotment, fee collection, meal preference, contract period etc. Various reports with respect to hostel management will be made available.

Staff can submit their claims with their expense details and get it verified and approved online by appropriate authorities. Finally, it goes to Account department for reimbursement.

Identity card can be designed for each institution as per their template and will be made available for printing by an authorized user.

This module enables Institute to track the attendance of the staff by retrieving from the biometric devices. Daily, weekly, monthly and yearly attendance report of the staff are incorporated here.

Using this module, Payroll of the staff will be generated based on 6th or 7th pay commission. Staff can able to view and download every month Pay slip with all the salary attributes in portal.

This module enables Institute to know the training need details of the staff and training information. Based on the training need analysis necessary training will be provided for staff. Details like Training Date, Training name, Location, Description, Area to improvement, Things went well, participation details will be available.

Student or Teacher can able to view and enhance their knowledge on the various list of Video courses available.

Q & A section allows students to post questions to certain groups or to a particular tutor. The past questions and answers can be shared with all students, if the owner of the question permits.

Institute can conduct test online by uploading their own set of questions and provide the result instantly. This test can be applicable for regular subject or placement test.

This module helps Institute to collect opinion survey from students and generate the report accordingly. It can be used for any decision-making process.

Teacher/Tutors can post assignment titles and set due date for each assignment, student can upload softcopy of their assignment from anywhere and anytime. Over the periods, these modules become digital repository for assignments and it can be searched by tutors.

In this module, the placement activities of the college student will be captured. We can able to get the list of students available for campus interview, their interview status and placement status.

Using this module, college student studying in third year and final year can upload their resumes online. Authorised company persons can able to view and download the student resume from the portal for their recruitment.

Will be updated soon...